How it works
How a first proposal comes together
Here's a typical first job, using a county contract renewal with a 30-day deadline as the example. Later proposals go faster because we already have your library: usually 10 to 14 days, and 4 to 8 hours of your team's time.
Example · 30-day county renewal
| Day | What happens | Your time |
|---|---|---|
| 0 | You send the RFP. By the next business day we send a price, a timeline and a requirements checklist. | 30 min |
| 1–2 | Kickoff call. You sign and pay half. We send the list of what we need, who has it, and when. | 1.5 hrs |
| 3–7 | We interview two or three of your people and pull from your existing documents. | 2–3 hrs |
| 8–14 | We write the full draft. | - |
| 15 | You review the first draft. | 2 hrs |
| ~18 | Budget or pricing is final. | 2 hrs |
| 20–22 | Second draft, plus forms, signatures and attachments. | 2 hrs |
| 25 | Finished package delivered, five business days early. You submit it, or we do for $250. | 30 min |
| Later | After the decision, we update your library with what we learned. | 30 min |
What you get
A finished package ready to submit, the checklist showing every requirement covered, and a library of your material that makes the next proposal easier.
What we need from you
Example · 30-day county renewal
| Item | Owner | By |
|---|---|---|
| Program or project description | Program lead | Day 5 |
| Outcomes and past results | Program lead | Day 5 |
| Staff bios and résumés | HR | Day 7 |
| References and past performance | Leadership | Day 7 |
| Financial statements or audit | Finance | Day 7 |
| Insurance certificate | Admin | Day 7 |
| W-9, SAM/UEI | Admin | Day 7 |
| Board list or org chart | Leadership | Day 7 |
| Letters of support | Partners | Day 14 |
| Budget or pricing | Finance | Day 18 |
| Signatures | Leadership | Day 22 |
Package to youDay 25 · 5 business days early
Have an RFP due? Send it over.
By the next business day you'll have a price, a timeline, and a list of what we'd need from your team.
Send us your RFP